17 step-by-step guides covering every screen and feature of RankWriter — from the three-panel workspace to the AI Field Guide, Tone Clone, Bulk Generation, the Output Toolbar, draft history, and team approval workflow. With screenshots from the actual interface.
137 built-in templates across 13 categories. Three-panel layout: sidebar, field panel, output panel. Live scoring shown inside the output panel.
Upload a CSV, run up to 500 generations in a batch, and apply a saved Tone Clone profile to every row.
4-stage status workflow (Draft → In Review → Approved → Needs Revision), role-based access, and one-click RankTalk and RankOps notifications.
How to activate and use each integration from inside the RankWriter interface — RankTracker, RankOps, RankTalk, and RankReport.
Everything here is about how to use RankWriter — the UI, the features, the workflows. For SEO strategy, visit the Rankar Academy →
The intake panel that appears when you click "AI Field Guide" — asks 3 questions, then pre-fills every required field in the active template before you generate.
Guide 02A saved voice profile stored in Settings → Tone Clone. Paste writing samples, the tool computes a 7-axis fingerprint, and you assign the profile to any generation or bulk batch.
Guide 03A tab inside RankWriter where you enter a URL and get a structured analysis report — available directly from the sidebar without leaving the workspace.
Guide 06A score shown in the Output Panel after every generation. Click "Humanise" to trigger a targeted rewrite pass. The score updates live as you edit.
Guide 05Accessible from the sidebar under Bulk Generation. Upload a CSV, select a template and Tone Clone profile, set concurrency, and download the output CSV when complete.
Guide 04A group of templates in the Social & Repurposing category. Paste your article into the input field and run each template in sequence from the same workspace session.
Guide 11, 14Read in any order — or follow the 4 phases from first generation to agency mastery
A walkthrough of the three-panel layout, how to select an AI provider from the Settings dropdown, pick a template from the sidebar, run the AI Field Guide, and read the two score indicators in the Output Panel.
How to open the AI Field Guide panel, step through the intake sequence, and confirm the pre-filled fields before generating. Includes screenshots of each step.
How to open Settings → Tone Clone, paste writing samples, save the profile, and select it from the Tone Clone dropdown on individual generations and bulk batches.
How to format the CSV, upload it via the Bulk Generation panel, configure the provider and concurrency settings, monitor the progress table, and download the output file.
How to read the 5-dimension score breakdown in the Output Panel, what each indicator means, when to click Humanise, and what changes in the output after the rewrite pass.
How to access the Competitor URL Analyser from the sidebar, enter a URL, read the output report sections, and click "Generate to Beat This" to open a pre-configured template.
Which template to select for pillar pages, how to fill the 5 key brief fields, and how to use the Refine and Humanise buttons in sequence after the initial generation.
Which templates to use for product descriptions, category pages, and buyer's guides, how to set up the CSV for bulk e-commerce runs, and how to QA outputs in the draft history.
How to change the status pill on a draft, which roles can approve or request revision, how to trigger a RankTalk notification from the draft view, and how to link a draft to a RankOps task.
A button-by-button walkthrough of the Output Toolbar, how to export in each format, how to use Refine chips, and how to navigate the draft history to restore a previous version.
Which templates to find under the Social & Repurposing category, the key input fields for each, and how to run them in sequence from a single article input.
How to open Settings → AI Providers, add a custom endpoint URL and API key, set a default provider per template category, and switch providers mid-session.
How to use RankWriter's template sequence to build a 30-day output batch — which templates to run in which order and how to organise drafts by publish date in the draft list.
How to locate the repurposing templates in the sidebar, the correct input fields for each, and how to chain them in the workspace after an article draft reaches Approved status.
Which templates to use for GBP descriptions and location pages, how to fill the location-specific fields, and how to structure the CSV for a multi-location bulk generation run.
How to structure a daily RankWriter session — which screens to open, in which order, and how to use the draft status board to manage a team's output queue across multiple clients.
How to activate the RankWriter integrations with RankOps, RankTracker, and RankReport from Settings → Integrations, and what changes in the RankWriter interface once each is connected.
Setting up a Tone Clone profile per client in the first week means every generation comes out in the right voice automatically — we stopped sending drafts back for brand tone revisions entirely.
The Bulk Generation CSV workflow is the feature we use most. 500 descriptions, 45 minutes, one CSV upload — the output panel shows progress row by row and the download is ready when it finishes.
The Competitor URL Analyser produces a structured report in seconds. We paste the top 3 URLs, read the gap sections, and use the "Generate to Beat This" button to open a pre-configured brief right inside the workspace.
RankWriter is free on the Rankar.ai starter plan — generate your first piece today. Upgrade to Pro or Agency when you need bulk generation, team workspaces, and white-label exports.