Your work is spread
across ten tools.
None of them talk.
Every insight lives in a Slack message that never became a task. Every deliverable sits in a sheet nobody checks. Every client campaign runs on a different system.
Ideas discussed in Slack don't become tasks. Tasks logged in Asana don't reference the client brief. Nothing is connected, so nothing gets done properly.
You discover someone is at 130% capacity on Wednesday when they say they can't finish the client deliverable. By then it's too late to rebalance.
Monthly reports take half a day to assemble from 5 different sources. And they still don't show clients what was done, by whom, against what KPI.
One workspace.
Every deliverable.
Seven purpose-built modules that work together as a single agency operating system — from the first client brief to the final monthly report.
Command Center
Your agency at a glance. Today's Focus surfaces overdue tasks, due-today deliverables, and items awaiting your review — before you open a single project. Financial MRR, sprint progress ring, activity feed, and client risk alerts. All live.
- Today's Focus — overdue, due-today, in-review
- Financial overview — MRR, at-risk revenue, utilisation
- Sprint progress ring with real completion %
- Client risk alerts — health, retainer burn, contract expiry
Kanban + WIP Limits
Five columns — Backlog, To Do, In Progress, Review, Done — with configurable WIP limits that turn red when breached. List and Calendar views. QA panel built-in. Every task card carries a KPI target, not just a name.
- Kanban, List, Calendar — switch without losing context
- WIP limits with colour-coded warnings
- Task cards with KPI targets and time tracking
- QA approval flow built directly into the board
Client Campaign Management
One project per client, with retainer hours, monthly value, campaign stage, contract dates, and a goal. The health score, retainer burn, and task breakdown update live. Slide-out detail panel with full task history.
- Retainer burn tracking — real-time hours vs budget
- Campaign stage — Onboarding, Active Sprint, Maintenance
- Multi-agent team assignment with Lead badge
- Contract end warnings 60 days out
Capacity Management
See every team member's load at a glance. Stacked client hour bars show where each person's time is going. Overdue flags surface immediately. Deadline clusters group tasks by urgency. Reassign in two clicks from the workload view.
- Cross-client stacked hour bar per agent
- Overdue / due-this-week / later grouping
- Available hours — not just capacity, the remainder
- Agent × Client breakdown table for sprint planning
19 Expert Playbooks
Every major digital marketing deliverable as a pre-built task template. SEO, PPC, Social Media, Guest Posting. Each template ships with step-by-step instructions, the tools you need, common mistakes to avoid, and the exact deliverable format. Build your own custom templates too.
- SEO — Technical Audit, On-Page, Content, Links, Local
- PPC — Google Ads, Meta Ads, monthly optimisation
- Social Media — Instagram growth, LinkedIn B2B
- Guest Posting — Prospecting, outreach, article creation
Team Performance Hub
Each team member gets a performance scorecard: a ring chart, a 6-sprint trend sparkline, available hours, active tasks with overdue flags, and all their client projects with retainer bars. Edit role, capacity, and score in one panel.
- Performance score ring + 6-sprint trend sparkline
- All tasks with overdue flag, due date, priority badge
- Available hours — green/amber/red capacity indicator
- Projects panel using full multi-agent assignment
Start every campaign
with expert structure.
Every template includes step-by-step execution guides, recommended tools, common mistakes, KPI targets, and the exact deliverable format. No blank canvas. No guessing.
+ 11 MORE TEMPLATES INCLUDING LINKEDIN B2B, COMPETITOR ANALYSIS, KEYWORD RESEARCH, PPC OPTIMISATION AND CUSTOM TEMPLATES YOU CAN BUILD
From client brief
to delivered result
in four moves.
RankOps removes the gap between planning and doing. Every feature is designed to make execution faster and visibility better — not to add another thing to manage.
Teams that switched
don't look back.
We replaced Asana, a Notion database, and a Google Sheet tracker with RankOps. The workload view alone saved us from two team meltdowns in the first month. Now I know every Friday whether next week is survivable before it starts.
As a solo freelancer managing 8 retainer clients, I was drowning in spreadsheets. The templates and the retainer burn tracking changed my life. I can see at 9am Monday exactly which client needs attention and how many hours I have left for each one.
Our in-house SEO team of 6 runs all 14 brand campaigns through RankOps. The KPI hit rate report is the first thing I show the CMO every month. It's the cleanest proof that we're doing what we said we'd do and that it's working.
Stop managing
your tools.
Start managing
your clients.
Every campaign starts with a brief and ends with a result. RankOps makes sure everything in between is visible, assigned, tracked, and delivered — without the chaos.
Frequently Asked Questions
Everything you need to know before you start.
RankOps is the all-in-one SEO project management platform built for digital agencies, freelancers, and in-house teams. It includes Kanban boards, workload tracking, 19+ battle-tested templates, client reporting, sprint progress, financial MRR overview, and team performance scorecards.
Yes. RankOps is completely free forever with no API cost. It's included in every Rankar plan, including the free tier. There are no usage limits or hidden charges for project management features.
RankOps comes with 19+ pre-built SEO campaign templates covering technical audits, content calendars, link building campaigns, client onboarding, monthly reporting, and more. You can also create and save your own custom templates.
Yes. The Free plan supports 1 client project, Pro supports 10, Agency supports 20, and Enterprise supports unlimited client projects. Each project has its own Kanban board, tasks, team assignments, and reporting.
Yes. RankOps is deeply integrated with all 9 Rankar tools. Tasks can link to RankTracker keywords, RankLinks orders, RankWriter content, RankAudit issues, and more — creating a unified workflow from strategy to execution.
RankOps users report a 94% average sprint KPI hit rate thanks to structured templates, workload capacity management, and performance scorecards that keep teams accountable and campaigns on track.